A payslip drawn up in Poland is issued in PLN, in the language and in the form that local law requires. The question is not whether your software can produce a payslip: it is who, on the ground, stands behind what it contains.
Outsourcing payroll in Poland calls for three prior checks: that the firm is authorised to practise, that it is up to date with its own tax and social security obligations, and that it is insured for the errors it might make. The network verifies these three points before any listing, on supporting documents rather than on statements.
Poland has deregulated accountancy: the accounting certificate formerly issued by the finance ministry has been abolished, and bookkeeping as well as personnel and payroll services are now open activities. Two safeguards remain. A provider that keeps accounting records must hold compulsory professional liability insurance whose minimum amount is fixed by regulation. And the title of doradca podatkowy (tax adviser) remains protected: it alone confers the right to represent a taxpayer in tax proceedings.
Poland sits inside the European Union and the European Economic Area, so the coordination rules apply and a secondment from France is documented by an A1 certificate. Wages are denominated in zloty and contractual documents are written in Polish.
Social security collection is centralised in a single institution, which issues a certificate whose authenticity can be verified online using a code printed on the document itself. Verifying a Polish partner therefore focuses on insurance cover and declared scope rather than on any professional title, which is why the policy wording matters so much here.
In Poland, running payroll on behalf of third parties is reserved by law to no registered profession: any company may take it on. The absence of a legal barrier shifts the checking onto you, and that is why the network itself verifies the registration, the tax and social security standing and the insurance cover of every firm before listing it.
| Local wording | Issuing body | Validity | Source |
|---|---|---|---|
| Odpis aktualny z Krajowego Rejestru Sądowego (KRS) — ou wpis do CEIDG pour un entrepreneur individuelCurrent extract from the National Court Register (KRS) Demander l'odpis aktualny (extrait à jour) et non l'odpis pełny (extrait intégral historique). Il se télécharge gratuitement en ligne avec une valeur équivalente à un document papier. Il porte le numéro KRS, le capital, l'objet (codes PKD) et surtout le mode de représentation (sposób reprezentacji), à contrôler avant signature. | Krajowy Rejestr Sądowy, Ministerstwo Sprawiedliwości ; CEIDG pour les entrepreneurs individuels | 3 months Required | Official website |
| Wpis na listę doradców podatkowych (Krajowa Izba Doradców Podatkowych) lub do rejestru biegłych rewidentów — le cas échéantRegistration as a licensed tax adviser or statutory auditor Depuis la déréglementation de 2014, le certyfikat księgowy a été supprimé et la tenue de livres comme la paie sont ouvertes à tous, sous la seule condition d'honorabilité et d'assurance OC. Restent réglementés le doradca podatkowy, seul habilité à représenter un contribuable dans les procédures fiscales, et le biegły rewident pour l'audit légal. Exiger l'inscription KIDP si le partenaire annonce représenter le client devant l'administration fiscale. | Krajowa Izba Doradców Podatkowych (KIDP) ; Polska Izba Biegłych Rewidentów (PIBR), sous supervision de la PANA | No expiry Where applicable | Official website |
Describe your requirement. It is put to the partners in that country as an anonymous summary, and your contact details are passed on to the selected firm alone.
Request a provider in PolandSubmit an application: we review your file, we check the documents required on the ground and we give you an answer, whether it is positive or not.
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